Sideline Office

For freelance sports photographers and videographers

All-in-one software for freelance sports creators

Book games, seasons and tournaments, assign your shooters, deliver to each club’s portal and send the invoice, all from one record of the job. Your finances update as you go.

Start your free trialSee pricing

Free for 30 days, no card needed. Plans from $29.99 a month.

sidelineoffice.com/dashboard
Dashboard showing revenue this month, projected and outstanding balances, this week’s shoots by day, active projects and tasks.
The same dashboard on a phone, with a prompt to post from the game on now, Overview, Schedule and Money tabs, and this month’s revenue.

Most sports creators run the business across a CRM, a calendar, a gallery host, an invoicing app and a spreadsheet. Sideline Office puts the booking, the crew, the delivery and the invoice on one record of the job. It is organized the way sports work is sold: by the season, the weekend and the club. Less of the week goes to admin, and more of it goes to shooting.

Everything your business runs on, in one place.

Every shoot is one record. The calendar, the crew, the club’s portal and the invoice all read from it.

Projects

Every job on one page: the shoot, the crew, the gallery and the invoice, and where each one stands.

A project page with the game, its fee, date and venue, its progress from booked to delivered, the media and the project details with the shooter’s cut.

Live

See what other creators are posting from tonight’s games, and post your own.

Live on a phone: the LIVE board with For you, Following and Nearby, a game on now with three creators posting, and more games tonight.

Calendar

Every shoot on its day, colored by who is covering it. Syncs with Google Calendar.

The calendar month with every shoot on its day, colored by who is covering it.

Finances

Revenue, expenses, mileage and what is still owed, kept current as you work.

Finances with revenue, expenses and profit for the year, a revenue chart and cash flow showing what is invoiced, overdue and not yet invoiced.

  • Replaces your

    CRM

    Clients, teams, rosters and contacts. Every shoot, invoice and note sits on the client’s page.

  • Replaces your

    Calendar

    Every shoot, color-coded by who is covering it. Syncs with Google Calendar and any calendar app.

  • Replaces your

    Contracts and e-signature

    Clients read and sign in the browser. The signed copy is filed with the job it covers.

  • Replaces your

    Invoicing

    Invoices, deposits and payment terms. Reminders go out when an invoice is overdue.

  • Replaces your

    Gallery delivery

    Hosted galleries, or links to the SmugMug, Dropbox or Google Drive account you already use.

  • Replaces your

    Client portal

    A branded portal for each club. Free for clubs, coaches and families.

  • Replaces your

    Crew scheduling

    Offers, confirmations, check-in and what each shooter is owed.

  • Replaces your

    Spreadsheets

    Revenue, expenses, mileage, timesheets and tax reports, kept current as you work.

From booking to payment.

Book a game, a season or a tournament

Choose the club, the venue and the fee. The shoot goes on the calendar with its own project page. Seasons and tournaments are booked once, with every date inside them.

sidelineoffice.com/calendar
Month calendar for October 2026 with games for four clubs, color-coded by who is covering each one, and the month’s totals below.

Organized around seasons, tournaments and clubs.

Sports work is sold by the season and the weekend and delivered to clubs rather than individuals. The product is organized the same way.

Seasons

Book every date in one pass, take a deposit, and bill by the season or by the game. Progress, upcoming games and the balance stay on one page.

sidelineoffice.com/seasons
Season page for a varsity football season: seven games with five shot and two upcoming, the revenue, what is still owed and the deposit received.

Tournaments

Lay out the weekend by day, court or team, split the games between your shooters and send one invoice. Price it flat, per game or by the hour.

sidelineoffice.com/tournaments
Tournament page for a two-day volleyball event with Overview, Games, Money, Travel and Files tabs and eight games listed by day and court.

Productions

Documentary and series work booked as one production, with a fee per client spread across the shoot days.

Media credentials

Request season or single-game passes through a school’s page. Each school sets what it needs from you, approves requests and checks passes at the gate. Passes go in Apple Wallet.

How credentials work →

Text alerts

Shooters get offers, confirmations and a shoot-day check-in by text. Families can get a text when a gallery is ready.

A portal for every club.

Each club gets its own portal under your branding. Directors see galleries, the schedule, contracts and invoices. Coaches and families see the media for their team.

  • Galleries and downloads
  • Upcoming games and shoots
  • Contracts to sign, documents and invoices
  • Messages with your studio
  • Gallery alerts for families who follow the team
  • A media-only share link that is safe to forward

Free for every club, coach, parent and player.

sidelineoffice.com/portal
A club’s portal home page with buttons for galleries, the contract, the schedule and contact, the latest gallery and the next games.
The same club portal on a phone, with galleries, contract, schedule and contact, and the latest game’s gallery.

Your crew, booked and confirmed.

Offers

Send a shoot with the time, venue and pay. The shooter accepts or declines from the email, the app or a text.

Confirmations

Before each shoot they get the brief and confirm with one tap. You see who has and who has not.

Check-in

Shooters check in from their phone when they arrive. If nobody has checked in after the start, you are alerted.

Rates and pay

Photo and video rates, what each shoot pays, what you owe and what you have paid. You are notified when a shooter finishes uploading.

A contractor’s shoot page on a phone with the game, time, venue, forecast, pay and an I’m here check-in button.

See what other creators are shooting.

Post a photo or a short clip from the game you’re at, or from your desk while you edit. Every creator’s posts land on one live board, and each one shows the gear it was shot with and the settings.

  • Photos and 15-second clips, with scene, score, weather, location and text stickers
  • A live board of what creators are posting, from everyone, near you or the people you follow
  • Every post kept on your page, grouped by the places you shot
  • Share any of your posts to your Instagram Story
  • Seen only by other creators, never by the public
Live on a phone: the LIVE board with For you, Following and Nearby, a game on now with three creators posting, and more games tonight.
A post from a football game under the lights, with the game, the score in the third quarter, a caption and the stadium as stickers.

Run game day from your pocket.

Everything works in your phone’s browser and adds to your home screen. The iPhone app, coming to the App Store, puts the day’s shoots where you can see them without unlocking.

An iPhone Lock Screen with a game-day card: Ridgeview vs Summit Valley starts in 46 minutes at Ridgeview Stadium, with a Clock in button.
An Apple Watch counting down to Ridgeview vs Summit Valley, an hour and a half away, with a Check in button.
An iPhone Lock Screen with the time clock running: on the clock for 4 hours at Harbor City vs Crestwood, $22.50 an hour, with Break and Clock out.
An Apple Watch showing October’s revenue of $8,450, $6,200 collected, and the last six months as bars.

The rest of the business.

  • Proposals

    Quotes your clients read and accept online.

  • Public profile

    A page for your business with a booking request form. Inquiries land in one list.

  • Weather on shoots

    Forecasts on upcoming shoots for you and your crew.

  • Expenses and mileage

    Receipts, recurring costs and a mileage log.

  • Tax reports

    Schedule C summary, mileage deduction and 1099 totals.

  • Timesheets

    Hourly work logged and billed from one page.

  • Import

    Clients, shoots and invoices from other photography software or a spreadsheet.

  • Calendar sync

    Google Calendar sync and a feed for any calendar app.

Every plan includes the whole product.

The plans differ only in gallery hosting. Keep delivering through SmugMug, Dropbox or Google Drive, or host your galleries here.

Pay yearly and save 20%.

Studio

Clients, bookings, contractors, invoices, contracts and credentials. Photos stay in your own SmugMug, Dropbox or Google Drive.

$29.99a month

or $23.99 a month, billed yearly

Deliver through your SmugMug, Dropbox or Google Drive

Start 30 days free

Studio + Galleries

Most popular

Everything above, plus hosted client galleries and downloads. 250 GB.

$39.99a month

or $31.99 a month, billed yearly

250 GB of hosted gallery storage

Start 30 days free

Studio + 1 TB

A busy year kept whole, or a second shooter alongside you.

$49.99a month

or $39.99 a month, billed yearly

1 TB of hosted gallery storage

Start 30 days free

In every plan

  • Unlimited clients, shoots and contractors
  • Single shoots, seasons, tournaments and productions
  • Project pipeline, dashboard and finances
  • A branded portal for every club
  • Invoices, payment terms and reminders
  • Contracts with e-signing, and proposals
  • Crew offers, confirmations and check-in
  • Google Calendar sync and a calendar feed
  • Media credentials
  • Import from other studio software

Galleries plans add

  • Hosted client galleries
  • Downloads for clubs and families
  • Shooters upload straight into your galleries
  • 250 GB or 1 TB of storage

30 days free, no card needed

The trial is the full product. Nothing is charged until it ends.

Clubs never pay

Club directors, coaches, parents and players use their portal free. They only pay the invoices you send them.

More storage

Studio + 2 TB is $59.99 a month.Cancel at any time.

Common questions.

How does the free trial work?

You get the full product for 30 days with no card. Uploads are capped at 25 GB until a card is added. Nothing is charged until the trial ends.

Which plan do I need?

Studio, if you already deliver through SmugMug, Dropbox or Google Drive. A Galleries plan, if you want galleries hosted here with downloads for clubs and families.

Can I change plans later?

Yes. Upgrades take effect immediately and are prorated. You can move to a smaller plan once your hosted galleries fit within it.

What do clubs, coaches and parents pay?

Nothing. The portal is free for everyone at the club. They only pay the invoices you send.

How do clubs pay their invoices?

From their portal. Add your Venmo handle to take payment there, or they let you know a check is on its way. You mark it paid and it counts toward revenue and tax reports.

Can I bring my data from another app?

Yes. Import clients, shoots, invoices and gallery links from HoneyBook, Pixieset, Dubsado and other photography software, or from a spreadsheet. You review everything before it is saved, and an import can be undone.

Does it send text messages?

Text alerts are available for shooters and families. Offers, confirmations and gallery notices also go by email and app notification.

Is there a mobile app?

Yes. Sideline Office works in any phone browser and can be added to your home screen. The iPhone app, with Lock Screen countdowns, widgets and Apple Watch check-in, is coming to the App Store.

How do I cancel?

From the Billing page, at any time. Your data is kept, and your clients’ galleries stay open for 30 days.

Run your next season from one place.

Start free for 30 days. Import your existing clients and shoots to see it with your own work.

Start your free trialSign in